Party planning can be stressful—especially at the last minute—but you can pull together a great event, within your budget, in no time with these pro tips.
- Set a Budget. Since your budget will affect your choice of venue and entertainment, ask for this information as soon as possible. Remember that last minute expenses are bound to pop up, so try to stay at least a couple hundred dollars below budget.
Pro Tip: Budget at least $100-$150 per person
- Decide on the type of event. Depending on the purpose of the event, you might consider several options. Has your company recently downsized? A casual Sunday afternoon picnic might be more appropriate. Has your company surpassed revenue targets? An extravagant theme party on a yacht might be the reward everyone is waiting for.
- Be flexible with your dates. Sometimes a holiday party is just as special in October or January!
- Decide on food, beverage, and entertainment in advance. Get all your ducks in a row before calling a venue. Give some thought to food/drinks and entertainment in advance and don’t forget to ask about packages-they will definitely make your life easier! Some venues will provide a list of preferred vendors.
- Put the word out. Send out an email to attendees to announce the date, time and theme. Don’t forget to include an RSVP option to track attendance.
Pro Tip: Make sure you have extra vegetarian, vegan, and gluten free meals.
- Send out a reminder. Make sure to send at least one follow up reminder with additional details before the event.
Pro Tip: If having a seated dinner be sure to ask guests their entrée options.
Host your next event with Hornblower Cruises. With 35+ years in the event planning industry and over 50,000 corporate events under our belt, we know a thing or two about how to create an unforgettable, epic experience. Check us out in San Francisco, Berkeley, Sacramento, Marina del Rey, Newport Beach, Long Beach, San Diego and New York!